Tuesday , January 31 2023

Columbia SC Employment For Administrative Assistant

Website City of Columbia Government

Job Description:

This position provides highly responsible administrative, secretarial and clerical assistance in support of efficient and effective department operations, ensuring effective and efficient office operations; represents the City to the public and provide professional, courteous customer service at all times; and performs related duties as assigned. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

Job Responsibilities:

  • Composes, prepares, types, copies, files, processes, mails and/or transmits various documents, which may include forms, correspondence, memos, presentation materials, reports, agreements, contracts, leases, press releases, etc.;
  • Assists supervisor in planning and implementing various department programs, activities and services as assigned;
  • Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors;
  • May provide leadership of assigned clerical staff; offers training, advice and assistance as necessary;
  • Evaluates office operations and makes recommendations for changes in order to maintain office productivity and efficiency;
  • Establishes and maintains the department’s filing system;
  • Provides administrative and secretarial support to assigned supervisor, performing such duties as scheduling and coordinating meetings and appointments, researching and compiling data for reports and studies, composing and/or preparing routine and confidential reports and correspondence, making travel and accommodations arrangements for staff, etc.;
  • May provide technical and clerical assistance in the preparation of assigned budgets; may assist in administering grants; may monitor expenditures, process invoices, reconcile accounts, and prepare related financial records and reports;
  • Receives, researches and responds to inquiries, requests for assistance and concerns from other City departments, agencies, organizations, professionals and the public; assists supervisor in coordinating department activities with those of other departments and agencies as appropriate;
  • Performs other routine clerical work, including but not limited to copying and filing documents, sending and receiving faxes, entering and retrieving computer data, preparing spreadsheets, assembling materials, ordering supplies, processing daily mail, maintaining lists and logs, etc.;
  • Attends meetings; prepares meeting agendas and packets; prepares and distributes meeting minutes; provides administrative and clerical support to various committees, commissions and boards as required;

Job Requirements:

  • High school diploma or GED;
  • May be required to type 30 corrected wpm;
  • Three (3) years of relevant prior experience;
  • Valid South Carolina Class “D” Driver’s License.

Job Details:

Company: City of Columbia Government

Vacancy Type: Full Time

Job Functions: Information Technology

Job Location: Columbia, SC, US

Application Deadline: N/A

Apply Here