Administrative Assistant jobs

Job Description:

Plans, administers, and evaluates or assists in the planning, administration, and evaluation of programs, projects, or functions of the department. Performs a variety of administrative staff assignments, which may not follow a prescribed routine.

Job Responsibilities:

• Must follow all rules of telephone courtesy in all telephone communications.
• Assists other clerical staff in performing their duties when required.
• Coordinates and participates in special projects as directed by supervisor; reviews policies and procedures as directed; interprets guidelines and disseminates information.
• Indexes cases disposed the previous day; posts charges associated with case, calculates amount of each charge, and balances with traffic receipts; reports traffic convictions to Department of Public Safety.
• Serves as the representative of the program or project as required; attends meeting for various committees or community programs.
• Types and mails letters including but not limited to: seat belt and defensive driving courses, failure to comply letters, promise to appear letters, reset letters, contempt letters, files letters, tickets, etc.
• Develops, prepares, maintains, processes, and distributes various reports, records, letters, memorandums, newsletters items, and other documents pertinent to the program or project.
• Performs data entry duties; operates data entry equipment in order to input data directly into the computer; verifies the accuracy of the keyed data; enters a variety of accounting and/or statistical information including traffic violations, case updates, cash receipts, closed tickets, etc; prints reports as required.
• May be required to drive own vehicle for City business use.
• Prepares trial docket; ensures all appropriate processes are followed and letters are mailed to defendants.
• Assists in maintaining good communication between staff, visitors and other business contacts.
• Conducts research regarding issues of interest to Municipal Court; prepares report of findings.
• Answers, screens, and routes department telephone calls to appropriate destinations; greets and replies in person, by telephone, or by correspondence to inquiries from visitors and callers; supplies information on department policies and procedures, traffic citations, fines, etc.; refers more difficult inquiries to an appropriate official.
• Assists the public by determining if they want to see the judge or pay the ticket; assists defendants by locating traffic citations, or providing other information on court procedures.
• Makes copies of judgments, letters, on account permission slips, etc.

Job Requirements:

• Ability to take and follow directions from supervisor.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Extensive knowledge in computer hardware, software programs and technologies.
• Ability to speak before public groups and make presentations.
• Ability to project a positive and professional image of the City of Laredo.
• Knowledge of court procedures, forms, and legal terminology.
• Ability to maintain complex court clerical records and prepare reports from such records.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Knowledge of the methods and practices of assembling, analyzing, and presenting statistical data.
• Ability to maintain good planning and organizational skills.
• Ability to comply with all City of Laredo policies and procedures.
• Knowledge of modern office administration, methods, procedures, and equipment.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.
• Ability to make independent decisions in accordance with established policies and procedures.
• Ability to understand and follow complex written and oral instructions.
• Knowledge of effective customer service procedures.
• Ability to establish and maintain effective working relationships with elected officials, the general public, and others.
• Ability to maintain harmonious and effective working relationships with other employees.
• Ability to perform strenuous and routine work.

Job Details:

Company: City of Laredo

Vacancy Type: Full Time

Job Functions: Other

Job Location:   Laredo, TX, US

Application Deadline: N/A

Apply Here

jobbry.net