Thursday , February 9 2023

Community College President Jobs for Accounting Technician

Website California Community Colleges

Job Description:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Job Responsibilities:

  • Performs a variety of accounts payable duties associated with college co-curricular and athletic activities, student clubs, scholarship recipients and other college-specific accounts; reviews requisitions and purchase order requests, verifying proper account codes and required approvals.
  • Prepares purchase orders and sends to vendors following approval; reviews invoices and requests for payment to verify accuracy, completeness and adherence to District policies and terms of contracts; submits to manager for approval of payment.
  • Prints checks and mails or distributes to vendors, coaches and others; matches accounts payable invoices and enters into the system; verifies all statements and invoice balances.
  • May provide day-to-day lead work guidance and direction to student aides performing cashiering duties; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards.
  • Provides information, instruction and training on work procedures and technical, legal and regulatory requirements.
  • Performs cash management duties; reconciles daily cash payments and prepares bank deposits; performs monthly cash vault reconciliations subject to manager review; counts and verifies deposits of parking and library fees and athletics receipts.
  • Performs a variety of accounts receivable duties; prepares bills for agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements.
  • Uploads student data from the District ERP system to generate sponsor invoices; deposits and posts payments received to student accounts; monitors all incoming payments made by the Department of Veterans Affairs on behalf of G.I. Bill recipients.
  • Reviews and coordinates with the VA and campus Veteran’s Office adjustments and changes needed to correct invoicing and collection of tuition and fees; provides prompt reporting on funding of tuition and fees to the VA in the event of changes in student financial aid status.
  • Creates and initiates payments of debts owed in compliance with VA, Treasury and VA Debt Management requirements; ensures readiness for VA audits; vouchers any refunds back to sponsors.
  • Assists students at the cashier window; accesses student accounts and answers a variety of questions about account balances, financial aid and work study checks received and payments made; researches balances with Admissions & Records and Financial Aid staff to answer student questions.
  • Takes payments for account balances, transcripts and other transactions in cash, by check or by credit cards; records transactions in student accounts; processes payments for Associated Student Body cards, parking permits and other items and posts transactions; issues receipts for all payments received.
  • Balances cash and credit card payments received; researches credit card transactions for refund issues or chargeback transactions; closes out and balances cash drawers at business office closing.

Job Requirements:

  • A valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance program may be required for certain assignments in this class.
  • Understand and follow written and oral instructions.
  • Maintain confidentiality of documents and records.
  • Carry out work independently, ensuring a high degree of accuracy.
  • Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
  • Interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations.
  • Establish and maintain effective working relationships with all those encountered in the course of work.
  • Communicate effectively, both orally and in writing.
  • Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and rapidly.
  • Organize, set priorities and exercise sound judgment within established guidelines.
  • Operate a computer using spreadsheet and other standard business software; operate other standard office equipment.
  • Maintain a variety of financial records and files.

Qualification & Experience:

  • Graduation from high school or GED equivalent supplemented by college coursework in accounting and at least two years of progressively responsible experience performing financial or statistical recordkeeping, paraprofessional accounting or bookkeeping; or an equivalent combination of training and experience.
  • Completion of sixty college units including fifteen units in accounting OR an associate degree in accounting, business or a related field is desirable.

Job Details:

Company: California Community Colleges

Vacancy Type: Full Time

Job Functions: Human Resources

Job Location: Fresno, CA, US

Application Deadline: N/A

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