Friday , February 3 2023

Cook County Government Job Openings – ADMINISTRATIVE ASSISTANT II

Cook County Government

About the job


Cook County Offices

Under The President

Administrative Hearings

Auditor

Bureau of Administration

Bureau of Economic Development

Bureau of Finance

Bureau of Human Resources

Bureau of Technology

Facilities

Office of the President

Job Summary

Under the direction of the Project Manager, performs administrative and representative duties for managers and professional staff. Relays confidential and important information, investigates special matters requiring confidential handling and responds to problems calling for non-routine decisions. Arranges and attends conferences, prepares agendas, distributes pertinent documentation and notifies supervisors of meetings, events, and special matters requiring confidential handling. Schedules tentative appointments, arranges conferences and collects pertinent information from department liaisons. Greets visitors, answers general departmental inquiries and contacts various County Departments and/or other agencies to obtain information to matters at the request of callers. Verifies time and attendance of departmental employees per time sheets, enters data into electronic payroll system on bi-weekly basis, identifies infractions, and performs bookkeeping functions. Responds to requests from departmental employees regarding attendance policies, Human Resource issues, regular accrual time, benefits and overtime issues. May perform other duties as assigned.

Minimum Qualifications

  • Possession of a High School diploma or General Education Development (GED) Certificate SUPPLEMENTED WITH five (5) years’ full-time administrative experience is required.

OR

  • Graduation from an accredited college or university with an Associate’s degree SUPPLEMENTED WITH one (1) year full-time administrative work experience is required.

Preferred Qualifications

  • Experience as a payroll timekeeper.

Pursuant to Executive order 2021-1 and cook county’s Mandatory covid-19 Vaccination policy, the selected candidate will be required to either submit PROOF OF FULL VACCINATION OR A REQUEST FOR reasonable ACCOMODATION prior to the start of employment. please click the following hyperlinks for the full text of executive order 2021-1 and the cook county mandatory COVID-19 vaccination policy.

Executive Order 2021-1 Vaccination Policy

Mandatory COVID-19 Vaccination Policy

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being notified, in writing, by the Bureau Chief of BHR (or designee) that they have been provisionally placed on the Interview List. Candidates will be notified of how to submit required documents.

The duties listed are not set forthfor purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

  • Degrees awarded outside of the United States with the exception of those awarded in one of the United States’ territories and Canada, must be credentialed by either the World Education Services (WES) or Educational Credential Evaluators (ECE).

Knowledge, Skills, Abilities And Other Characteristics

Ability to make sound decisions and carry out programs affecting own work and the work of others either for constant or changing work situations. Good attention to detail, ability to proof, verify and edit complex data, transcribe and cross reference data from CRT screen and documents. Ability to follow-up in a thorough and timely manner relative to unresolved business. Knowledge of Microsoft Office Suite and other software programs. Ability to learn and understand Cook County payroll policies as they pertain to payroll procedures. Knowledge of mathematical skills utilized to calculate overtime and payment accrual issues. Ability to follow-up in a timely manner relative to unresolved business such as pending payroll requests and other employee benefit inquires as assigned. Skill and accuracy in the control, organization and maintenance of files and records. Excellent oral and written communication skills. Ability to understand and carry out technical and complex instructions, written and verbal and accurately relate such instructions in full or part to others.

Physical Requirements

Sedentary Work

Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

Benefits Package

  • Medical, Dental, and Vision Coverage
  • Basic Term Life Insurance
  • Pension Plan and Deferred Compensation Program
  • Employee Assistance Program
  • Paid Holidays, Vacation, and Sick Time
  • You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/

VETERAN’S PREFERENCE

When applying for employment with Cook County Government, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

  • MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
  • IDENTIFY THEMSELVES AS A VETERAN ON THEIR EMPLOYMENT APPLICATION BY ANSWERING YES TO THE QUESTION “Are you a military veteran?”
  • ATTACH A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214S, 215S, OR NGB 22S, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov

VETERAN MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS AT TIME OF INTERVIEW.

  • Must be legally authorized to work in the United States without sponsorship.

This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment – Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (8) (18).

EEO Statement

Cook County Government is an Equal Employment Opportunity (“EEO”) employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.

NOTE: As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

  • Must be legally authorized to work in the United States without sponsorship.

Social Media Disclaimer

The County’s hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County’s hiring decision. Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County – Office of the Inspector General. If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.

Job Posting

Oct 21, 2022, 2:32:45 PM

Organization

Offices Under the President



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