Executive Assistant – DMV Job Applications

Job Description:

Positions may be allocated to the Executive Assistant only when the administrator to whom the position reports is (1) at least CEA II/Exempt Level K/Principal level and at or above the second organizational level, or (2) at least CEA III/Exempt Level H and at or above the third organizational level.

Job Responsibilities:

• Researches confidential and sensitive departmental or program issues; using microcomputers and/or video display terminals, accesses inputs, revises and extends information contained in the data banks.
• Screens, redirects and/or responds to telephone calls and written inquiries from the Governor’s Office and Legislature and other high level contacts on behalf of the Administrator.
• Maintains the administrator’s working schedule and calendar.
• Develops and implements computer-based management information systems for the administrator.
• Implements computer-based office management systems.
• Follows up on projects and requests assigned to programs; as delegated by the administrator, reviews materials submitted by programs for format, content and grammar.
• Develops or assists in the development of office workload and planning standards, staffing requirements and budgets; prepares and signs correspondence in the absence of the administrator.
• Directs the activities of the support staff of the administrator’s office; supervises subordinate staff.
• Establishes office procedures and operating systems.
• Provides and/or directs the typing and secretarial support services for the administrator.

Job Requirements:

• One year of experience in the California state service performing secretarial duties at a level of responsibility not less than those of an Executive Secretary I or two years of secretarial experience in the California state service at a level of responsibility not less than Secretary or Office Technician.
• One year of experience performing technical duties in the California state service in a class comparable in level of responsibility to Management Services Technician.
• Ability to: Think clearly and analyze problems of organization and management and take effective action; handle sensitive and confidential assignments with tact and diplomacy
• Work under pressure and time constraints; handle changing priorities; establish and maintain cooperative working relationships; communicate effectively; type at a speed of 45 words per minute.
• Supervise the work of others; effectively contribute to the department’s affirmative action objectives.

Job Details:

Company: California Department of Motor Vehicles

Vacancy Type: Full Time

Job Functions: Government Administration

Job Location: Sacramento County, CA, US

Application Deadline: N/A

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