Thursday , February 2 2023

State of Montana Jobs For Administrative Assistant

Website State of Montana

Job Description:

The Child and Family Services Division (CFSD) provides family-centered services within a trauma-informed system to assure safety, permanency, and well-being for children who are at risk of or have been subjected to child maltreatment.

Job Responsibilities:

  • Assigns case numbers and keeps paper based and electronic files up-to-date in compliance with division standards.  Organizes files and researches history of cases.
  • Processes travel vouchers and payroll related documents as needed within the unit ensuring all information is accurately recorded.
  • Maintains mileage records for State Motor Pool cars and submits reports to the Regional Administrative Officer upon request.  Keeps cars in good condition arranges for wash & vacuum bi-weekly or as needed.  Monitors maintenance check records.
  • Responsible for Child Protection Specialist, criminal, sex offender and driver’s license background checks on all applicants who apply to be licensed for daycare, foster care, or adoptions and routes the findings of the checks to the appropriate authority.
  • Maintains a file of cases for foster care review.  Schedules and informs workers of upcoming foster care providers according to policy.
  • Types a variety of correspondence such as notification letters of schedules reviews.  Ensures and procedures are followed such as ensuring the
  • Judge receives a copy of the results of the Foster Care Review, worker receives a copy for the  file, Guardian ad Litem receives a copy and a copy is filed in the compliance file.

Job Requirements:

  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Ability to communicate both orally and in writing.
  • Skill in researching.
  • Develop constructive and cooperative working relationships with others.
  • Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including using spreadsheet, word processing, database, email, internet and other computer programs.

Qualification & Experience:

  • High school diploma or its equivalent
  • Two years of job-related work experience in administrative support, receptionist or other related areas.

Job Details:

Company: State of Montana

Vacancy Type: Full Time

Job Functions: Information Technology

Job Location: Great Falls, MT, US

Application Deadline: N/A

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