Jobs At Southwestern Community College For Administrative Secretary II

Job Description:

Under the direction of the Dean Institutional Research and Planning, support and assist the Dean, staff, and students. Perform a wide variety of administrative and secretarial duties; serve as a liaison between the Dean, staff, students and other District and community officials; plan, coordinate and implement on-going operations and activities of the department.

Job Responsibilities:

• Plan, schedule, perform a variety of secretarial duties to relieve assigned administrator of a variety of clerical, technical and routine administrative duties; serve as a liaison between the administrator and staff, public and other College personnel; oversee the daily operations of the office.
• Prioritize and coordinate office activities to assure timelines are met; coordinate communicate and disseminate information.
• Collect and compile statistical and financial data and other information for inclusion into special and periodic reports.
• Prepare, process, and distribute budget transfers; research and compile data necessary to purchase Division instructional and office equipment; monitor each discipline’s projects and grants accounts and maintain budget expenditures.
• Prepare and supervise absence reports for full-time and adjust faculty and classified employees; prepare, process, and distribute hourly classified and student timesheets and consultant contracts.
• Prepare agenda and handouts; schedule discipline meetings; assist in compiling research materials for annual long range planning development proposal.
• Transcribe communications; draft, prepare and edit a variety of correspondence, memoranda, reports, and other materials; record and transcribe minutes; compose routine correspondence as assigned; type from rough draft or oral directions.
• Arrange and schedule a variety of meetings and conferences; operate and maintain electronic calendar; make travel arrangements and process District travel forms.

Job Requirements:

• Office management principles and methods.
• Modem office practices, procedures, and equipment.
• Operation/procedures of computer system and multiple computer software programs.
• Record-keeping techniques.
• English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy.
• Telephone techniques and etiquette.
• Oral and written communication skills.

Job Details:

Company: Southwestern Community College

Vacancy Type: Full Time

Job Functions: Other

Job Location: Franklin, NC, US

Application Deadline: N/A

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