Friday , February 3 2023

Proctor and Testing Clerk Careers at Southwestern Oregon Community College

Southwestern Oregon Community College

Primary Purpose

**This position is open until filled **

To administer, monitor, and maintain a secure testing environment for the Pearson Vue tests which could include other vendors on campus; may include weekend or evening hours.

Description of Duties and tasks

Testing and Proctoring (1000% of Time)

  • Prepare and organize test administration, according to vendor, college, and state guidelines.
  • Prepare and organize accommodation testing, in accordance with college guidelines.
  • Prepare and organize online proctoring via zoom and in person, in accordance with college guidelines.
  • Prepare and organize proctored testing for University testing needs.
  • Follow all requirements of the Pearson Vue Authorized Center Agreement, Policies & Procedures Guide, and Exam Sponsor Guide, and comply with Pearson Vue/other vendor exam administration regulations.
  • Maintain necessary materials and supplies, using mandated security procedures and guidelines.
  • Comply with certification requirements for each of our test providers including but not limited to; Pearson Vue, Prometric, NTN.
  • Keep all testing candidate and exam information confidential.
  • Work evenings or weekends as requested.
  • Create a comfortable, pleasant environment for the testing candidates.
  • Follow safety procedures and maintain work area in a clean and orderly manner.
  • Perform light clerical duties that could include copying, filing, stapling, answering the phone and taking messages.

Performs Other Duties and Special Projects as Required/Assigned

Required Knowledge, Skills and Abilities

High school diploma or equivalent required.
Minimum of two years of experience operating computers, including using software such as testing software, word processing, spreadsheets, and databases.
Successful applicants for this position must possess the following knowledge, skills, and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

  • A level of computer literacy sufficient to produce documents as may be required by the position.
  • Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
  • Ability to work effectively and sensitively with individuals of diverse cultural backgrounds and perspectives, and abilities.
  • Ability to model and ensure diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status.
  • Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations. Requires sufficient communication and human relations skills to resolve complaints/issues, defuse anger, and gain cooperation.
  • Ability to perform, data entry in the college-wide Student Information System, word processing and spreadsheet applications. Exhibit a high level of computer literacy, sufficient to use software such as word processing, spreadsheets and databases to produce correspondence, documents and reports. Sufficient manual dexterity to be able to operate office computer, typewriter and calculator.
  • Must be able to maintain the confidentiality of department records and/or information as requested.
  • Astute attention to detail to determine and maintain the integrity of the testing unit.
  • Knowledge of and the ability to access college and community resources.


  • Associate Degree
  • Specific training in testing protocols and procedures.

Will be required to pass PearsonVue, NTN, Prometric and other proctoring certifications within 90 days of date of hire.

Additional Job Information

JOB TITLE: Temporary Proctor and Testing Clerk

  • LOCATION: * Coos County Campus

FTE: Temporary Part Time, on call, afternoon/evenings, may change due to demand.

  • DEPARTMENT: * Student Success Center

PAY GRADE: $13.03 per hour

  • EXEMPTION STATUS: *Non-exempt


  • REPORTS TO: * Senior Academic Advisor and Student Success Center Coordinator

CLASSIFICATION: Temporary – no more than 520 hours per fiscal year.

  • REVISION DATE*: October 2022

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email For technical assistance with your application, please call (855) 524-5627.
Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.
Final candidates will be subject to a criminal background check as part of the employment process.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.

Applicants are eligible to use Veteran’s Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
  • Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at:

For information regarding Veteran’s Preference qualifications, visit the following website:

It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

  • Annual Campus Crime/Annual Fire Safety (Clery Act) Report*

The “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.

Job Type: Temporary

Pay: $13.03 per hour

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