University of Arizona
The Department of Surgery is offering an excellent opportunity for a self-directed individual to oversee the development, planning, and execution of the department’s budget, accounts, grants and special allocations. The successful candidate must demonstrate the capacity to respond to a significant number of requests in a timely manner exercising diplomacy, discretion, and excellent judgment.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!ResponsibilitiesManages all UA finances for the Department of Surgery which includes the all funds budget process, the department chair’s start-up package, division chief budgets, academic funds flow, and manage the faculty DOE and faculty funding plans. Prepares or coordinates preparation of financial and administrative reports; analyzes and interprets statistics, financial data, and management planning data for predicting resource needs and developing long range plans. This includes reconciling all departmental accounts on a monthly basis in UAccess Financials; resolve discrepancies/problems and process expense/budget transfers as needed to make adjustments and corrections to accounts. Prepare and analyze financial reports for providers, division chiefs and administrators.Manages and controls expenditures in accordance with budgeted amounts; authorizes requests for supplies and services or other purchases. This includes monitoring and controlling expenditures on all research grants. Review documents and transactions for compliance with generally accepted accounting principles, UA Policies and procedures and sponsor rules and regulations. This requires reading and interpreting policies and conveying the information to PI’s. Assist PI’s with account set up, prepare monthly financial reports and reports for account close out. Controls and manages proper accounting and records of operational and special budgets, typically utilizing a computerized system; designs and implements new procedures or computer systems; manages cost control practices and cash flow. This includes reviewing and approving all purchases and expenditures and monitoring all financial activity (travel, purchasing and payroll transactions) on departmental accounts for compliance with UA Policies, Foundation Policies and generally accepted accounting principles. Monitor and approve all departmental PCard transactions for compliance. Resolve any problems or issues concerning PCard transactions in a timely manner. Respond to FSO Compliance requests as needed.Supervise and manage the workload of accounting staff. Prepare funding plans and process funding changes for all personnel. Manage faculty effort reports. Coordinate with department HR Coordinator on new hires and personnel changes. Advises staff on financial, technical and operational matters, instructs and orients new members of staff, faculty or administration. This includes advising faculty and staff regarding policies and procedures, account status (account start and end dates or potential overspending) and budget issues. This includes working closely with DoS faculty, staff and students on financial transactions, account balances, and grants and contracts. Prepare major operational and special budgets including for the department and the Residency Program. This includes assisting with developing program budgets, monitoring expenditures and preparing detailed accounting reports. Analyzes and plans for the needs of staff, capital equipment/ improvements, supplies, and services and takes appropriate action, considering budget limitations. This includes managing departmental assets, conducting the annual physical inventory and responding to Property Management audits.Represents college, department or work unit at meetings or conferences and at all levels of the university organization. This includes attending university training sessions to keep up to date on financial reporting and compliance issues. Attend ongoing professional development seminars or training classes to maintain proficiencies with skill sets and UA policies and procedures. Design and implement best practice procedures to ensure separation of duties, confidentiality, security, compliance, auditable record keeping and records management. Prioritize workload to meet department and college deadlines.